ABOUT THE ORGANIZATION
Heart for Planning Excellence (CPEX) is a singular non-profit planning group that gives planning and coverage providers, drives cross-agency and collaborative statewide planning initiatives and guides city, rural, and regional planning and implementation in Louisiana. We offer best-practice planning fashions, modern coverage concepts, and technical help to communities that want to create and enact a broad spectrum of plans, together with grasp plans and people coping with transportation and infrastructure wants, environmental points, and wholesome neighborhood design. CPEX brings collectively neighborhood members and leaders from throughout the state and gives steerage as they work towards a shared imaginative and prescient for future good progress and sustainable improvement. CPEX continues to be on the reducing fringe of local weather, resilience, and wholesome neighborhood design in Louisiana.
ABOUT THE ROLE
CPEX seeks a full- or part-time Confidential Assistant who will play a key position in administratively supporting the President & CEO. The Confidential Assistant will make sure that the President & CEO is comprehensively supported in every day actions. The best candidate is captivated with CPEX’s mission and is extremely organized, proactive, and in a position to handle a number of duties concurrently. This position additionally requires discretion, professionalism, and a focus to element.
PRIMARY RESPONSIBILITIES
The duties listed beneath are accompanied by a portion-of-workload share. Beneath every key duty, bulleted examples are supplied to additional make clear how the duties manifest in achievement of the place’s necessities.
Calendar Administration (~25% of effort)
● Schedule and coordinate inside and exterior conferences.
● Arrange and help in prioritizing the President & CEO’s schedule, guaranteeing that point is allotted successfully.
● Handle and resolve scheduling conflicts, guaranteeing that key conferences and occasions are attended.
● Arrange and assist each inside and exterior conferences, conferences, and occasions.
● Make sure the logistics for conferences (e.g., digital room reserving, bodily assembly area reserving, technical gear) are in place.
Communication Help (~25% of effort)
● Helps correspondence between the President & CEO and inside/exterior stakeholders.
● Arrange correspondence, together with emails, telephone calls, and mail, guaranteeing well timed responses.
● Draft, proofread, dictate, and ship communications on behalf of the President & CEO.
Doc Administration (~15% of effort)
● Keep and set up ongoing paperwork used to meet duties of position.
● Help in getting ready displays, experiences, and different paperwork as requested.
● Guarantee confidentiality and safety of delicate info.
Journey Coordination (~15% of effort)
● Plan and set up home and worldwide journey preparations, together with flight bookings, lodging, and transportation.
● Create detailed itineraries and supply journey assist as wanted.
● Fulfill expense report and reimbursement necessities affiliated with journey.
Relationship Administration (~10% of effort)
● Anticipate wants and preferences, providing proactive assist to the President/CEO.
● Symbolize the CPEX workforce in knowledgeable method throughout all communications.
Normal Administrative Help (~5% of effort)
● Coordinate administrative duties that will come up whereas performing different duties listed in Main Duties.
● Keep a submitting system of related documentation, which primarily contains digital group and accessibility.
Different CPEX Duties (~5% of effort)
● Participation in weekly workers conferences.
● Monitor and submit time and bills.
KEY COMPETENCIES
● Professionalism: Means to work together positively and professionally with people in any respect ranges of the group.
● Proactiveness: Anticipates wants and takes initiative with out requiring fixed supervision.
● Confidentiality: Demonstrates discretion and maintains confidentiality of delicate info.
● Adaptability: In a position to thrive in a dynamic, fast-paced work atmosphere.
● Staff Collaboration: Works successfully with workforce members and management.
DESIRED SKILLS AND QUALIFICATIONS
The next expertise and {qualifications} symbolize our supreme candidate.
● Glorious writing, organizational, and time administration expertise.
● Robust communication expertise, each written and verbal in each a digital atmosphere.
● Excessive consideration to element and accuracy.
● Proficiency with workplace software program (Microsoft Workplace, Google Suite, and so forth.) and information of workplace administration programs.
● Means to deal with confidential info with discretion.
● Means to multitask and adapt to altering priorities.
● Robust problem-solving expertise and the flexibility to work independently.
● Ardour for CPEX’s mission and a deep dedication to fairness and sustainability.
ADDITIONAL DETAILS
● The Confidential Assistant will work intently with and report back to the President & CEO.
● Location: CPEX affords this as a totally distant place and affords a versatile work atmosphere. The applicant should reside in america.
● Compensation: The Confidential Assistant can both be a part-time, hourly place, or a full-time, salaried place with a aggressive advantages package deal. Wage for a full-time place ranges from $50,000- $60,000, commensurate with the profitable candidate’s degree of expertise. The hourly price for a part-time place can be commensurate.
● Utility Necessities: Candidates should submit a resume and a canopy letter to Macey Williams at [email protected] and should be licensed to work in america. Certified candidates will probably be invited to take part in digital interviews beginning January 1, 2025, on an ongoing foundation and the place will stay open till crammed.
DIVERSITY, EQUITY, AND INCLUSION AT CPEX
CPEX is dedicated to advancing variety, fairness, and inclusion and we aspire to take action deliberately, in each side of our work. We acknowledge that sustainable prosperity and neighborhood resilience can’t be realized within the absence of fairness and inclusion for all Louisiana residents, and we try to elevate up all voices in our efforts to make sure that all Louisianans are included within the choices that affect their communities, area, and state. CPEX is dedicated to integrating DEI into the material of our group and our work, from our inside tradition to how we companion with communities to how we use our assets, and we’re frequently looking for methods to increase our affect and enhance our efficiency on these measures. A profitable candidate will probably be equally dedicated to those objectives and values.
